April 9, 2009


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AVCA Division III Head Coaches Committee Meeting

Meeting Minutes

April 9, 2009 - 11 a.m. ET

Present: Becky Schmidt (Chair), Jen Bowman (NESCAC), Dorothy Webb (NEWMAC), Bret Stothart (Commonwealth Coast), Katrina Dagan (North Atlantic), Steve Pike (SUNYAC), Roger Worsley (Empire 8), Jonathan Penn (Liberty), Ray Bello (CUNYAC), Margie Knight (Capital), Phil Pisano (AMCC), Lindsay Birch (USA South), Sam Lambert (SCAC), Julie Patrick for Kandis Schram (GSAC), Marci Sanders (ASC), Tom Ackerman (SLIAC), Deb Zellers (Independents), Bridget Sheehan (NCAC), Vicki Brault (OAC), Jeanne Hess (MIAA), Jill Jolliff (WIAC), Deb Kiick (CCIW), Dianna Graves (SCIAC), Mark Massey (Northwest), Kim Kelly (UAA), Jason Jones (AVCA)

Not Present: Bob Weiner (Little East), Amanda Cuiffo (Great Northeast), Lisa Gallagher (Independents & Skyline), David Shumaker (NEAC), Bridget White (NJAC), Deana Jespersen (Pennsylvania), Alexa Keckler (Centennial), Randall Kreider (Commonwealth), Michele Zabinski (Freedom), Andrea Hoover (ODAC), Michelle Blaeser (MIAC), Jennifer Walker (IIAC), David Kwan (Heartland), Tammy Swearingen (President's), Jennifer Saylor (Midwest), Kathy Gebhardt (NAC)


I.  AVCA Report

Jason reminded the committee that registrations for the AVCA Spring Conference in Provo are still being accepted through April 17th. In addition, the early registration discount deadline has been extended until April 10th. The discounted cost is $199. Recently named USAV Men's Volleyball Coach Alan Knipe and Olympic gold medalist Ryan Millar have joined the program as presenters. More information about the spring conference can be found on the AVCA Web site.

The AVCA career center and job board will be operational beginning the week of April 13th. Jobs can be posted for $149 and AVCA members can view job postings for no charge. Members must login with their ID and password to access the postings. In addition, the AVCA is developing a "job seekers tool kit" for the career center which will provide salary information, cost of living index, tips for interviewing/resume writing and more. This part of the career center should be available within the next few weeks.

A calendar for coaches to post open dates is currently being developed. It is on the project list for the AVCA Web site but is still several months away from being available. Jason will keep the committee updated on the progress of this project.

The DIII Men's Championship will be held April 17 - 18 at Ramapo College in Mahwah, NJ. All coaches are encouraged to attend and support the men's game. The matches will also be Web cast for those who want to watch and are unable to attend.

In mid-April the AVCA will launch a new membership category for student-athletes. The "Student Membership" will be for current student-athletes who are interested in pursuing a volleyball coaching position after graduation. The discounted cost for the membership is $40 per year and the student members will receive all electronic publications including Coaching Volleyball magazine, all of the AVCA newsletters as well as access to the members only section of the AVCA Web site. This access will include being able to search for open jobs in the AVCA Career Center. In addition, student members will be eligible to apply for a scholarship to the AVCA Convention. There will be six scholarships available for the 2009 convention in Tampa. The committee will be sent an informational page that explains the student membership and scholarship requirements. Anyone with questions about the student membership should contact Amanda Brungs at Amanda.brungs@avca.org.

During the February committee call the group suggested that the AVCA should send a letter to the athletic directors and coaches of the schools who were not currently AVCA members and describe the benefits of joining the association. AVCA staff sent out these letters in March and got 10 new DIII members from this idea. Jason encouraged the committee to continue sharing ideas and think of ways to get more coaches involved in the association.

The AVCA Convention will be held December 16 - 20 in Tampa. The tentative target date for registration opening is August 19. Several notices will be sent out to members to confirm this date when finalized. A golf scramble is being planned for December 16 at Bay Palms Golf Course at MacDill Air Force Base. Those interested in playing in the scramble should arrive on Tuesday as play will begin on Wednesday morning. The AVCA Talent Showcase and Under Armour All-American High School Volleyball Match will be held on Sunday, December 20. Coaches are encouraged to attend the match and make travel arrangements to depart on Sunday afternoon, AVCA convention hotels will be the Tampa Marriott Waterside (headquarters - $135/single & $145/double), the Westin Harbour Island ($119/single and double) and Howard Johnson Downtown Plaza ($99 single/double).

Jason encouraged the committee to contact him if they are interested in speaking at the Tampa convention. The deadline for speaker applications is April 10th but coaches can contact Jason (Jason.jones@avca.org) if they need an extension.


II.  Old Business  

Becky will be attending the AVCA Board of Directors meeting in May and plans to bring up the idea of a program wide membership. She will report any feedback she gets from the board meeting. 

Results from the AVCA Membership Survey indicated that 91% of DIII coaches were extremely satisfied or satisfied with their AVCA membership. Student-athlete recognition programs and coaching education were the top two member benefits for DIII coaches. Keeping the printed version of Coaching Volleyball was also important to DIII group.  

Becky reported that 16 out of 44 DIII conferences sent her information regarding their 2008 Dig for the Cure events. Those events raised a total of $88,980. Becky sent the committee a list of marketing and promotion ideas that can be used for future events. The goal for 2009 is to have 22 conferences participate and raise $120,000.

 After speaking with her trainers at Hope College, Becky felt that using injury prevention as the reason for an earlier practice start date would be difficult. She suggested that coaches continue to gather data from their trainers but also look for other rationale for beginning the practices earlier.

Becky sent the committee a content schedule for the DIII Volleyball Newsletter. She noted that balancing exposure for teams and regions is key. The committee discussed the possibility of developing a Web site instead of a newsletter but finding someone to manage the site would be the challenge. Becky is going to investigate the possibility of having a group of SIDs manage the proposed site. Becky asked the committee to begin putting together a database of high school and club volleyball coaches that can be used as a distribution list for the newsletter.


III.  New Business  

The committee discussed the impact of the economic recession on their volleyball programs. Several committee members noted they had been asked to cut their budget anywhere from 2% - 10%. Other cuts included professional development, overnight stays, certified line judges, setting travel roster limits, cutting matches and reducing the number of teams in the championship bracket.

Dianna Graves is in the process of putting together a DIII players network. This network will allow volleyball players to contact each other in the summer when they go home to play pick-up games and network in their home area. Coaches are asked to send contact information for players interested to Dianna at dianna.graves@cms.claremont.edu. The committee was asked to share this information with the other coaches in their conference.

Becky is working on getting an updated DIII HCC list together along with headshot photos of everyone on the committee. This will be available in the next few weeks.


The meeting was adjourned at 11:40 a.m. ET. The next Division III Head Coaches Committee meeting will be held at 11 a.m. ET on Thursday, August 13.    

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