General Meeting - December 18, 2009


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AVCA Division III General Meeting

Meeting Minutes

December 18, 2009 - 9 a.m. ET

AVCA Convention - Tampa, Florida



I.  Introductions and Congratulations

Becky Schmidt started the meeting by offering congratulations to Rich Luenemann from Washington University in St. Louis as the DIII Coach of the Year as well as regional Coach of the Year winners. She also congratulated all coaches who made the national tournament.


II.  Announcements

Becky gave the group a report from the Board of Directors meeting held on December 15. She announced that the board voted to increase membership dues by $10 for DIII coaches. All membership categories had a similar dues increase. The board felt the dues increase was justified because of the increase in member benefits offered and the number of awards programs that have been added.

The number of DIII coaches who are members of the AVCA remains strong. As of December, 361 out of 430 DIII coaches or 84% are members of the AVCA. Becky encouraged the group to continue promoting membership among their peers as well as encourage assistants to become members and attend the convention. Membership in the AVCA drives sponsorship and sponsors help reduce the cost of programs and events through the AVCA. Becky also mentioned that a subcommittee has been formed from the Board of Directors to study the possibility of a program wide membership. Becky is on this subcommittee and will provide a voice for DIII.

One of the ways Becky has been selling the story of DIII is through the Dig for the Cure initiative. As of December, DIII schools have raised over $68,000 for this cause. In 2010 schools will be encouraged to hold an event to raise money for a charity of their choice.


III.   NCAA Rules

Carly Pariseau explained that the Volleyball Rules Committee is made up of 8 total members consisting of 4 from DI, 2 from DII and 2 from DIII. The DIII representatives are Bonnie May from Smith College and Tammy Swearingen from Westminster College. The mission of the committee is to make clear and comprehensive rules. She noted that the rules do apply to all three divisions so they can't pass a rule that only applies to DIII. Carly encouraged the coaches to complete surveys and provide feedback as the committee does review all survey results.

Marcia Alterman encouraged coaches to assist with officials training if contacted by a local officials group. She also asked the coaches to support officials by making training videos available for line judges and scorekeepers. These videos are available on the PAVO Web site.

It was noted that the rules cycle goes to 2 years beginning in 2010. Thus, at that point the next rules book would be published in 2012.


IV.  AVCA Executive Director

Kathy DeBoer spoke to the group and remarked how impressed she was at the high level of play and coaching that she witnessed when attending the DIII championships. She noted that excellence exists in many forms at the DIII level and used as an example the DIII Player of the Year and four All-Americans were liberos.

Kathy also gave an update on men's volleyball in DIII. She noted that DIII has more than 50 teams. Conferences can now petition for a championship and the goal is to have a championship in place by 2013. The last year the NCAA added a championship for men was 1985 so this demonstrates significant growth in the sport.

 Kathy mentioned the AVCA can help those interested in getting sand volleyball started at the DIII level. Sand volleyball would need support from two conferences in order to begin the process. Any coach interested can contact Kathy at


V.  NCAA Championships

Jan Gentry gave a review of the 2009 DIII Championships as well as discussed key dates and the championship format for 2010. The complete report can be found by clicking here

Jan also discussed a variety of other topics regarding the championships. She reminded coaches to report scores by 3 p.m. ET on Mondays. She noted the selection committee also uses a stats program as a resource and scores must be reported in the stats program as well. This deadline is every other Tuesday. Scores should be entered in both places for review by the committee.

Contests against NAIA schools do not count if the match was played by NAIA rules. If the match is played by NAIA rules then the score should not be entered into the system.

The selection committee uses a set of primary criteria that is equally weighted when selecting teams. The committee looks closely at the entire body of work. The committee examines the primary criteria first and then considers other factors. Historical success from previous years has no impact on current year rankings. While the committee does use a great deal of data in the selection criteria, there is some level of subjectivity used as well.

In addition, Jan noted the success of the DIII online selection show and said there are plans to continue growing the show going forward.

Eddie Matthews reviewed how the selection committee works. He noted the Regional Advisory Committee (RAC) starts meeting the second week of September to begin discussing teams. Each conference and independents are represented on the committee. The major problem the committee faces is getting scores submitted by the deadline. Teams are considered for the tournament through a nomination by an RAC member.

The selection process is done by conference call. Each team is divided into three pools - Pool A for automatic qualifiers, Pool B for independents and Pool C for teams not already selected. The committee then discusses the teams under consideration. The entire body of work is the key element in the selection process.   



VI.  AVCA Awards

Harleigh Chwastyk reviewed the awards process for DIII. She noted the committee had 371 nominations for 2009 compared to 311 in 2008. Regional committees hold calls in early November to select All Region teams. Every conference and independents are represented on these committees. Harleigh encouraged coaches to review the awards packets for nomination deadlines and for more information on when All Region and All-American teams will be announced. She also reminded the coaches to nominate their peers for the Coach of the Year award.


VII. NCAA Eligibility Issues

Jennifer Fraser reviewed the proposals that will be presented at the 2010 NCAA Convention which will have an impact on DIII. The PowerPoint presentation Jennifer discussed can be found by clicking here.

Jennifer also reviewed the rule regarding the use of social networking sites. The institution must manage the site and post or send messages. A coach can put together the information, but the institution must manage the distribution. She noted coaches can easily get into gray areas when using networking sites. An article was released on Nov. 24, 2009 that covered a variety of questions on social networking. The article is available on the NCAA site but does require an institutional sign-on.

Jennifer briefly discussed the possibility of a spring playing date for DIII. She mentioned the rule would have a better chance of changing if it were presented as an opportunity to grow the sport instead of a chance to make the team better.   


The meeting was adjourned at 11 a.m. ET.            

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