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Evaluation Days, Club Coaches and Volunteer Coaches (8/20/03)

Date: 8/20/2003
TO: AVCA Membership
FR: Sarah Weier, AVCA Legislative Board Rep
RE: Contacts regarding club and volunteer coaches


Evaluation Days & Club Coaches
According to Bylaw 13.02.6.2, women’s volleyball coaches are allowed 80 evaluation days during a contact and evaluation period. In addition, the interp below applies to the 80 evaluation days as it relates to club coaches:

Off-Campus Recruiter - Women's Volleyball
Date Issued: May 15, 2002
Interpretation:
In the sport of women’s volleyball, any coach’s involvement with a local sports club outside a contact/evaluation period must be included in the institution’s 80-evaluation days. Further, an institution must count an evaluation day for each coach who is involved on a given day with a local sports club outside a contact/evaluation period. Finally, the subcommittee noted that a coach involved with a local sports club (either during or outside a contact/evaluation period) is not included in the permissible number of coaches who may recruit off campus at any one time. [References: NCAA Proposal No. 2001-4 (as amended by Proposal 2001-4-1); NCAA Bylaws 11.7.5.1 (contact and evaluation of prospects off campus) and 30.11.6 (women’s volleyball, Division I)]

Evaluation Days, Club Coaches & Volunteer Coaches
There appears to be confusion as to how volunteer coaches are viewed related to the evaluation days and off-campus recruiting. Because the interp above and the bylaw cited includes all coaches and does not distinguish between volunteer, head or assistance, volunteer coaches are counted the same as a head or assistant coach and is subject to the restrictions within the bylaw and interp.

Basically, if any coach (head, assistant, volunteer) works with a local sports club outside the contact/evaluation period, those days must count in the 80 evaluation days and each coach (head, assistant, volunteer) working on a specific day must count against the number of days. However, because working with a local sports club is theoretically not a recruiting activity and coaches shouldn't be engaging in recruiting activities while working with the club (e.g., contact, evaluation), those individuals do not have to count as off-campus recruiters.

The theory behind the calendar is that all coaches may work with local sports clubs but, if it is outside the contact/evaluation period, evaluation days count for all the coaches out at that time. However, it was not intended to count coaches who cannot even engage in recruiting activities against off-campus recruiter limitations. If volunteer coaches would have to count as off-campus recruiters, they wouldn't be able to work with local sports clubs because they cannot recruit off-campus. So, if a school has a volunteer coach on a five month contract and has renewed that coach or there is an understanding that that coach is coming back next season, he or she should not be engaging in recruiting activities on behalf of the institution (or any institution for that matter). Even if the individual was not coming back, if they are engaging in recruiting activities, there could be violations of the booster recruiting ban.


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